Whatspot
★★★★★ 4.9 · 33 Reviews
What is Whatspot?
Whatspot is a simple booking system for spaces & resources in companies. Small businesses and venues use Whatspot to simplify reservations of meeting rooms, car fleet, parking spots or companys inventory. Use smart search to find and book the right spot fast. Make a booking ad-hoc through QR code directly at the spot. Allow the public to book particular spots through your website. Organize bookings effectively with management tools and access control. Cloud-based. On mobiles and laptops.
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Whatspot Reviews (33)
- ★★★★★29
- ★★★★★4
- ★★★★★0
- ★★★★★0
- ★★★★★0
Review Summary
Generated using AI from real user reviews
Whatspot earns consistent praise for being a simple, intuitive booking system that requires minimal user training and deploys quickly.
Users across schools, offices, and coworking spaces report that the platform solves real friction around resource reservations—replacing manual processes, Excel spreadsheets, and chaotic ad-hoc bookings. The ease of setup and use stands out repeatedly; reviewers note they could get running in days with minimal explanation to staff. Public booking via QR codes and URLs, support for multiple languages, and responsive customer support that acts on feedback are frequently mentioned strengths. Pricing is consistently called competitive or low compared to alternatives like Skedda and Booked.
The main gaps cluster around missing features rather than broken functionality. Users want calendar integration (Google Calendar, Outlook) to avoid manual invitations and duplicate scheduling. Several ask for more flexible time-slot options—all-day bookings, minute-level precision, and weekly recurring events. A few note the lack of a dedicated mobile app (though web access works), and some mention minor bugs on mobile, occasional server slowness, and translation inconsistencies in certain regions. Admin configuration could be more intuitive in places, and access-control options are basic.
No user complained about core reliability or support quality. The product is purpose-built for small-to-medium room and desk booking without the overhead of larger platforms.
★★★★★
Sunday, November 5, 2023
“Overall: Daily use has accelerated communication processes. Reservations at various…”
Overall: Daily use has accelerated communication processes. Reservations at various facilities. Overview of reservations without the need to query Pros: Simple intuitive control - not long and complex training of individual users. Cons: Applications for mobile phones are missing
★★★★★
Tuesday, October 17, 2023
“"Quick solution for organizing conference room meetings" Overall: We use…”
"Quick solution for organizing conference room meetings" Overall: We use to do manual booking due to limited space we have. Now people can book online - saves everyone time. Pros: Everyone can pick desired time and book conference room very easily. Cons: Would like to see an app version of this.
★★★★★
Friday, October 6, 2023
“"Whatspot for reserving meeting and class rooms in a private…”
"Whatspot for reserving meeting and class rooms in a private school " Overall: Our teachers use Whatspot to reserve rooms for meetings. Our student's use the app to check to see if a room is free for a spontaneous chill session. Our administration staff uses the app to reserve rooms for external customers, who rent our space after hours. Pros: The software has made it possible for us to begin renting out space after hours and helped keep us from going crazy during the day. With 240 students and 50 staff members, parent meetings and student activities, this tool isn't just helpful, its absolutely essential. We are happy to work with the Whatspot team, they are open to our feedback and doing a terrific job. Cons: There isn't anything that we don't like. Editing events could be more intuitive. It's a minor issue. Reasons for Choosing Whatspot: Most products seemed to be overkill. Whatspot didn't require any user training. It's essentially plug and play.
★★★★★
Wednesday, September 27, 2023
“"It's worth the money it costs!" Overall: It made booking…”
"It's worth the money it costs!" Overall: It made booking meeting rooms a lot easier for us.It was possible to implement the solution and get it up and running in just 2 days (we have almost 100 users)! Pros: Easy to configure (create users, create rooms, define access).Simple and intuitive for the user to check room occupancy and create reservations for rooms at unoccupied times. Cons: It bothers me that configuring users always goes back to the beginning when I configure a user.In addition to deactivating a user that is no longer used, it should be possible to delete it.
★★★★★
Friday, April 21, 2023
“"Great, simple product at a fantastic price!" Overall: Excellent product…”
"Great, simple product at a fantastic price!" Overall: Excellent product at a great price, simple to use Pros: User friendly features and not over complicated. Aesthetically simple. Cons: Addition of a 'mileage' input section to input kms travelled Switched From: Microsoft Excel Reasons for Switching to Whatspot: Issue where our excel spreadsheet was overwritten and unable to be fully recovered.
★★★★★
Monday, March 6, 2023
“"Everything we wanted." Overall: Whatspot has been great to work…”
"Everything we wanted." Overall: Whatspot has been great to work with. When we had an issue, they were quick to resolve it and even rolled out a new update based on our feedback within just a few days. Pros: We were looking for a software with some specific criteria, including that it was public-facing so users didn't have to create an account to book a reservation, but we still had the ability to approve or deny listings. Cons: I do wish we had the ability to embed it on a website, and to set specific hours for specific spots.
★★★★★
Friday, February 24, 2023
“"In house room management" Overall: We have one room used…”
"In house room management" Overall: We have one room used for meetings, lessons and departmental functions and it is to everybody's advantage to be able to see the availability basically at the click of the mouse. We are able to book the room for single and recurring meetings and update or delete meetings as required. Pros: The product is a pleasure to use - no frills, fuss or complications. We were able to download and set up our room booking in minutes. Whatspot's free version is ideal for managing a single room in the department that is used by different groups. We looked at many free room management products and none gave us the what Whatspot has. I highly recommend the product. Cons: Our needs are simple and there is nothing about the product that we would want to change Reasons for Choosing Whatspot: No other free products offered the ease of use that Whatspot did.
★★★★★
Monday, January 23, 2023
“"observación " Overall: me está ayudando mucho a que los…”
"observación " Overall: me está ayudando mucho a que los profesores soliciten solamente una vez la sala y exista evidencia de eso. a su vez sería genial que cuando se exporte en el excel sea más detallado Pros: que varias personas puedan interactuar en las solicitudes Cons: el no poder ajustar a minutos exactos las reservas. Reasons for Choosing Whatspot: por el concepto de fácil uso y entendimiento, ya que no tengo que explicarle a 250 personas cómo hacer una reserva
★★★★★
Monday, November 21, 2022
“Intuitive app, easy to implement. It is easy to implement…”
Intuitive app, easy to implement. It is easy to implement in the company. Great notification system. Adding reservations is simple and quick. You can view sources publicly. The cost is reasonable. I like the support always very pleasant to help. They are active in giving tips how to use the service. It is good that you can deactivate approval process if you need.
★★★★★
Tuesday, October 18, 2022
“"Very User Friendly and Cost Effective" Pros: We looked for…”
"Very User Friendly and Cost Effective" Pros: We looked for many room booking systems which were extremely overpriced! Luckily we found Whatspot who saved the day for us! Cons: The system is very basic but I anticipate that it will improve over time Alternatives Considered: Skedda Reasons for Choosing Whatspot: Price Switched From: Skedda Reasons for Switching to Whatspot: Price
